AOC Launching New Indigent Representation Payment System In February

Friday, January 19, 2018

The Administrative Office of the Courts will modernize its disbursement system for indigent representation payments to attorneys, interpreters, expert witnesses, and investigators in February 2018. The new AOC Claims and Payment (ACAP) system will replace the Indigent Claim Entry (ICE) system and will allow users to more accurately and efficiently input and track claims for payment.The new system will provide users with more feedback and transparency on their claims. The payment process will be streamlined on the backend, improving turnaround times.

“Under the old ICE system, multiple systems were involved to execute a payment and each system had its own separate document number,” said Pam Hancock, fiscal services director at the AOC. “With ACAP, the process has been streamlined and users will be able to track their claim by that same document ID throughout the payment process.”

The change will affect all attorneys, judges, and court interpreters who use ICE to make or approve claims. Expert witnesses will be added to the ACAP system later in the year.

ACAP will go live on Monday, Feb. 5. ICE will go offline on Wednesday, Jan. 31 at 4:30 p.m. It will not come back online. No new claims can be started during the four-day period between the shutdown of ICE and the opening of ACAP. The offline period is required to migrate data from one system to the other. Attorneys nearing the 180-day deadline in TSCR 13 section 6(a)(5) on any yet-to-be filed claims should plan for this offline period.All claims in process in ICE on January 31 will be automatically migrated to the ACAP system, regardless of whether they have just been started, been submitted for approval, or are pending payment. No action is required by the user. 

“The AOC greatly appreciates the tremendous work attorneys and others do across the state to ensure all Tennesseans receive the legal representation they are constitutionally guaranteed and deserve,” said AOC Director Deborah Taylor Tate. “The AOC is dedicated to improving the payment process for all who serve while also being excellent stewards of the fund.”

Online training on ACAP will begin the week of Jan. 29 and will be offered frequently, as demand requires. Regular monthly training, as well as training videos and manuals, will be available as needed. On Feb. 5, when ACAP goes live, all current ICE users will receive an email with their new user ID and log-in. Instructions will be included. Attorneys cannot register with ACAP until Feb. 5.

Chattanooga Chamber Calendar Of Events March 26

TUESDAY, MARCH 27   Reality Check at Howard High School 9:15 a.m. to 3:30 p.m. Howard High School : 2500 Market St Reality Check teaches ninth graders budgeting and emphasizes the connection between education and income by ... (click for more)

Alexander Says Funding Bill Includes $663 Million For Uranium Processing Facility

United States Senator Lamar Alexander Wednesday said the government funding bill provides $663 million for the Uranium Processing Facility at the Y-12 National Security Complex -- one of the largest construction sites in the country -- with an overall budget of $6.5 billion and scheduled to be completed in 2025. The bill also provides $639 million for cleanup of former Cold War ... (click for more)

Sheriff Hammond Says $4 Million Needed To Put SROs In All Hamilton County Schools

Sheriff Jim Hammond on Thursday night told members of the County School Board that $4 million is needed to provide School Resource Officers for all of the 79 schools. He said currently there are 31 SROs in 29 schools, leaving 50 uncovered. School Board member Rhonda Thurman said she believes the community could come together to provide the necessary funding. "It's something ... (click for more)

Judge Philyaw Denies He Did Not Reappoint Magistrate Because She Was Gay

Juvenile Court Judge Rob Philyaw told a federal jury on Thursday that the fact Elizabeth Gentzler is openly gay had no part in his decision not to reappoint her as a magistrate. "Absolutely not. I have a lot of gay friends, family and acquaintances," he said. However, a court officer at Juvenile Court sided with Ms. Gentzler. Jimmie Cannon said, "Ninety-nine percent ... (click for more)

Avoid Underage Drinking And Other Prom Drama

My high school prom took a dramatic turn when two guys got their tuxedo jackets mixed up. One of them belonged to my date, who kindly offered to keep my wallet in his pocket. That’s the jacket another young man mistakenly grabbed off the back of a chair before heading to an underage drinking party that got shut down by police well after midnight—as kids scattered in every direction.  ... (click for more)

Roy Exum: ‘In God We Trust …And Protecting Our School Children

On a day that the Tennessee Legislature overwhelmingly approved a bill that would prominently display the words “In God We Trust” in every school building in the state, the Hamilton County School Board gave my boy Bad Little Johnny cause to get a magic market and scribble underneath, “but ‘Everybody Else Is Gonna’ Need A Pistol!’” Hamilton County Sheriff Jim Hammond, who was ... (click for more)